Objective

To provide financial management and book-keeping services for the Records and Archives Management Department.

Functions:-

Salaries

1. Prepare  payment for salaries including statutory deductions;
2. Manage payroll;
3. Prepare pension papers; and
4. Maintain records.

Cash Office

1. Submit voucher list to the Treasury;
2. Collect all cheques from Treasury;
3. Bank cash and cheques;
4. Prepare monthly flash report;
5. Pay cash/cheques to employees/customers (service Provider);
6. Batch paid vouchers;
7. Maintain cash book;
8. Record/ reconcile all imprest issued; and
9. Prepare and effect all payments.

Revenue

1. Collect all revenues;
2. Manage the revenue according to regulations and guidelines; and
3. Bank reconciliation.

Pension

1. Prepare pension papers; and
2. Maintain pension records.

Budget

1. Prepare budget; and
2. Monitor allocations and expenditure;
3. Prepare Final Accounts and other Financial Statements.

Pre – Audit/Examination

1. Scrutinize documentation to support vouchers, including authorization according to regulations;
2. Carry out pre-audits to ensure adherence to the relevant acts, regulations, circulars etc; and
3. Reply all Audit queries raised during the previous financial year